Assistant to Associate Dean

Department: School of Arts and Science, Naryn Campus
Report: Associate Dean of School of Arts and Sciences, Naryn Campus.
Duty station: Naryn, Kyrgyzstan
Duration of assignment: 01 June 2022 to 30 December 2022 (with possible extension, subject to performance and funding availability)
Deadline: 12 April 2022

Summary of Position and Key Responsibilities:

Reporting to Associate dean in close cooperation with faculty coordinator, the incumbent performs a variety of moderately multifaceted administrative duties to ensure professional, efficient and hands-on support to associate dean/faculty coordinator/academic staff. This individual should have a high attention to detail along with excellent organizational, communication and presentation skills. S/he also needs to show initiative, be flexible in approach to work, and be able to work autonomously in a high-pressure environment.

• Organise and keep up to date the calendar of major events and meetings with the faculty and other SAS stakeholders
• Communicate effectively with external stakeholders to arrange meetings and ensure the logistical support is organised
• Secretary to the Campus Management Team for organizing meetings, agendas and minutes
• Take minutes at faculty committee, campus and official meetings and generate reports on the action plans and items in a timely manner
• Act as an efficient contact point in communication with CAO for arrangements of the means necessary to meet the objectives of SAS organisational tasks and undertakings
• Communicate and archive request letters, memos, guidelines, approvals and documents otherwise required concerning students for committees and programs
• Cooperate with Faculty Coordinator on various faculty documents, procedures, issues, and requests
• Cooperate with Faculty Coordinator on requests and tickets to be placed accurately on SAP and stay in contact with the SAP support team for troubleshooting matters
• Performs tasks as assigned by the Dean/Associate Dean of SAS

Required qualification and skills

• Graduating student/graduate in a related field of office administration/management;
• Excellent customer service skills, with an attitude to learn and improve skills;
• Good team player with the ability to build effective working relationships with colleagues;
• Professional familiarity with Central Asian teritiary education landscape would be an asset;
• A demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships with senior academics and faculty;
• Experience of handling sensitive information, using discretion and confidentiality;
• Ability to manage multiple tasks successfully;
• Ability to work independently and under pressure;
• Demonstrate a high level of energy, enthusiasm, initiative, motivation and commitment;
• Proficiency in Microsoft Word, Excel, Outlook, Power Point and Internet/Intranet.

Language

• Advanced English, Russian and Kyrgyz

How to Apply
Please send a cover letter, CV, and contact information for three references to kg.recruitment@ucentralasia.org by 12 April 2022. Applications will be reviewed when received. As your application e-mail subject, please write: “Assistant  to Associate Dean”

Only shortlisted candidates will be contacted.

Review other job vacancies at: https://ucentralasia.org/career-opportunities.