Department: School of Professional and Continuous Education (SPCE)
Reports to: Administrative Manager
Duty station: Naryn, Kyrgyz Republic
Deadline: 26 September 2022

Summary of Position and Key Responsibilities
Administrative Assistant serves as the primary contact person for visitors and provide administrative support to SPCE managers. This is a temporary position for the replacement of the main employee during the maternity leave.

Main Duties and Responsibilities

• Maintain polite, knowledgeable, and receptive relations with visitors to the campus;
• Be informed of all campus activities and services, including any changes in policies, and procedures;
• Distribute instructions and messages to staff;
• Manage the campus switchboard, screen telephone calls, and direct visitors and students;
• Assist the campus managers with arranging appointments, meetings, and travel arrangements;
• Conducting office-work with documentation;
• Regulation of the schedule of office vehicle use;
• Keep the campus managers informed of public inquiries, perceptions, and satisfaction with the School;
• Maintain a data base of contact information for SPCE personnel, local organizations, educational institutions, and government;
• Within the guidelines set by this job description, agree to a work schedule, work plan, and reporting system with your supervisor; and;
• Other activities that may be from time to time assigned by your supervisor.

Required Qualifications and Experience

• Higher education in a related field.
• Minimum 3 years’ experience in related field.
• Kyrgyz, Fluency in English, Russian obligatory.
• Knowledge of MS Office, Internet, e-mail, Flexibility, punctuality.
• Overall evaluation of performance indicators shall be at least “Very Good”;
• Keep the documentation accurately.
• Address the income and outgoing letters on time;
• Liaise with UCA CAO and SPCE staff, coordinators in Naryn;
• Get instruction and start use effectively new SAP/ERP  system.

How to Apply
Please send a cover letter, CV and contact information for three references to kg.recruitment@ucentralasia.org by 26 September 2022. Applications will be reviewed when received. Early applications are strongly encouraged. In your application e-mail subject, please write: “Administrative Assistant/Receptionist”.

Only shortlisted candidates will be contacted.
Review other job vacancies at: https://ucentralasia.org/career-opportunities